Pitfalls in Project Management: Can Agency Software Be the Solution?

Project management, especially in large agencies, is a tough job: every day you juggle an seemingly endless stream of emails, phone calls and to-do lists to make sure your projects run smoothly. And there are quite a few cliffs to navigate in order to complete the project on time and keep your clients happy.

  • Unclear project goals have certainly made life difficult for you at times. Of course, customer opinions can change, and there are often good reasons for short-term course corrections on the part of the agency. But how do you deal with changing project goals so that course corrections do not lead to unnecessary delays?
  • Nor do we need to tell you about a lack of resource planning. It can be difficult to always have the right resources available at the right time in the right place. Sick leave, thin staffing, chaotic holiday planning, overworked employees and inflexible project schedules hinder the progress of your project.
  • If the client says "cute logo for a cat food" and the design department comes up with "cat logo for cute food", it's probably due to poor project communication. Between the many teams involved in a project, there are often misunderstandings that lead to delays and mistakes.
  • Oh, and the tight schedule! When it comes to meeting deadlines, you are a bit like a juggler trying to keep ten balls in the air at the same time. No matter how hard you try, all it takes is a little inattention and one of the balls drops to the ground. And who brings the ball back into play? Exactly, you and a lot of extra hours.
  • And last but not least, limited budgets. You know that money doesn't grow on trees, but sometimes it feels like it's being eaten by a herd of giraffes overnight. Between unforeseen expenses and clients trying to get more output for less money, you are responsible for making sure you can complete all projects.

Despite all these challenges, you love your work. But you also know that there is room for improvement. And that's where the agency software LEADING Job comes in as a solution to your project management challenges!

LEADING Job Is Made for the Biggest Projects

Can LEADING Job help you master all the daily challenges and make your everyday work easier? Whether it's planning resources, team communication or accounting - only with an agency software that is made for the most demanding projects and the challenges of large advertising agencies, you have everything under control and can concentrate on the essentials: Your creativity and your clients.

Come and let us show you what LEADING Job can do, especially for large advertising agencies with multiple locations and international clients!



Project Goals & Milestones Always in Focus

How do you keep track when many teams and departments are working on different projects at different locations? The dashboard of the LEADING Job agency software not only offers a widget for current tasks, but also a comprehensive project overview. Here, all relevant project data can be viewed at a glance, such as project status, milestones, tasks and deadlines. The clarity is supported by the use of Gantt charts and Kanban boards.

In this way, all those involved keep an overview of the progress of the project and can identify specific actions in order to achieve the project goal efficiently and promptly.


We Hear You: Optimised Project Communication & Document management

The LEADING Job communication module is another building block for the effective cooperation of all project participants. It provides a central platform for communication and the exchange of information, enabling users to communicate and share information quickly and easily. All project participants are automatically informed about status changes, new tasks and changed deadlines, so that everyone is always up to date. The ability to leave comments and notes directly in the project facilitates collaboration. The close connection to document management makes it possible to upload and share documents and files directly in the communication module, which further improves the workflow.


Budgets Always in the Clear

LEADING Job helps to keep an eye on the costs for each phase and task and issues warnings when the budget is exceeded. This allows project managers to take countermeasures in good time and ensure that the project stays within budget. In addition, LEADING Job also offers a clear overview of the costs per resource, so that it is always clear which resources cause the most costs and where there may be a need for optimisation. 



Ideal Allocation of Your Resources

LEADING Job focuses on smooth workflow and optimal use of resources. With the help of the dashboard and various widgets, project managers can effectively monitor employee workload  and project progress and make adjustments as needed. The team overview also gives a comprehensive view of all tasks and staff, facilitating effective planning and allocation of resources.


More Time for What Is Really Important

With LEADING Job you have the possibility to customise your time planning to your individual needs. Choose from three different types of time recording the one that suits you and your way of working best:

  • 3-click time sheets is incredibly fast and efficient.
  • If you are a multitasking pro and switch back and forth between different projects, the stopwatch is the best choice..
  • If you prefer to enter your hours all at once for the whole week, then the weekly time sheets is perfect for you.

In addition, LEADING Job offers a work schedule function that can be broken down to individual employees or projects to prevent delays and unmet deadlines.

You Have to See This!

Schedule a demo today and see how LEADING Job can support your business operations. Our team will work with you to develop a customised solution that meets your agency's unique needs.


5 Steps to Implementation

  • Pflichtenheft abschicken

    Where do you want to go?

    Determine goals & requirements profile

    1 Week

  • Präsentationstermin / Pitch bei Ihnen vor Ort

    All aboard!

    Presentation of the proposed solution

    2 Weeks

  • Angebotslegung & Auftrag

    Let's get going

    Receive & accept our offer

    3 Weeks

  • Customization

    Full steam ahead!

    Introductional support & customization

    4 Weeks

  • On time at your destination

    Agency and software are ready to go

    2 Months

Time for a Change!

Loyalty is good, change is better! If your existing software solutions do not (any longer) meet your challenges, a change to LEADING Job is now twice as worthwhile!

+ Loyalty bonus 1 year -10%

+ Loyalty bonus 3 year -25%

+ Infidelity bonus -50%

When changing from old software to LEADING Job, we credit half the invoice amount on presentation of the last annual account.

Why Customers Love LEADING Job

  • The tool speeds up the process immensely and saves a lot of manual work and reconciliation. Having all master data, spendings, forecasts, etc. centrally in one system is an absolute added value and helps immensely with large reports that need to be done quickly."

    Stefanie Schreiner, Head of Digital Planning, Mediabrands Austria

  • Stefanie Schreiner, Head of Digital Planning, IPG Mediabrands

    In a phase of strong growth, we faced many challenges that could no longer be met with FileMaker tools we had developed ourselves. After carefully exploring solutions and vendors, we found the right answers with LEADING Job to further professionalize the processes in our organization."

    Susanne Hoffmann, Managing Director at Palmer Hargreaves Germany

  • Irene Sagmeister, WELOVE\TBWA Copyright Wilke

    Competent support. Smooth remote working. And the key performance indicators always under control. That's how I would describe the new online app from Leading Job. Our employees can access it remotely from anywhere, and the workflow remains stable. What I particularly love as a manager: the control options for our KPIs."

    Irene Sagmeister, CEO & owner of WELOVE\TBWA Austria

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