Manual for the TV Spot Interface at Goldbach
1.1. Setup of the interface
A user login must be created once for the web interface:
Für die Webschnittstelle muss einmalig ein User Login angelegt werden:
In order for this menu item to be selectable, the corresponding (new) user access right must first be set to YES:
In the login mask, enter the user name and password you received from Goldbach. If this is to apply to all clients, then set the corresponding query to Yes and save the mask. Now the whole agency or the current client has the possibility to import TV commercials via web interface (as long as the corresponding user access right is subsequently activated - see below):
In addition, the following new access rights must be set to YES by the corresponding users for importing spots via the web interface or importing incoming invoices:
1.2. Importing of TV spots
New selection of the campaign:
Then enter the corresponding order number in the following mask:
And answers the question whether to import with Yes:
The rest of the procedure is the same as for all other imports.
In the list box you will find the following new column to switch on: GBM Order -> here you can see the order number of the imported spots:
There is a new menu item for the invoice verification:
You are now taken to the list box of all incoming invoices provided for import. By default, only those invoices are listed that have not yet been imported. With the corresponding "-/=" button you can see all invoices - both those that have not yet been imported and those that have already been imported. In the <Status> column you can see whether an invoice has been imported or is still waiting to be imported.
In the "Modus"-column, you can see whether it is a normal invoice, a cancellation of a normal invoice, a credit memo/adjustment, or a cancellation of a credit memo/adjustment. Invoices are imported as normal invoices; credit memos/adjustments are imported as corrective invoices.
Before you can import invoices, however, you must first assign the corresponding clients and customers. With the button "Zuordnungen" the assignment of one or more marked invoices takes place - i.e. to which client(s)/customer(s)/product(s) the respective invoices should be imported. This connection only has to be made once - the system remembers connections that have already been made. Existing connections can also be changed at any time.
When these settings are complete, you start to import. There are two ways to do this. With the button "ER-Imp.Mask" those invoices are imported on which the cursor is placed and one is taken to the basic invoice mask of these imported invoices and can then continue with it. With the button "ER-Import" you can import several/all invoices at the same time - but you will not end up in a certain imported invoice afterwards.
For all imported invoices you can then assign the spots with <SelectDispos> by retrieving the Goldbach order number (ID). However, this is only possible for those spots that have been imported and were assigned with a Goldbach number (= GBM order number in the campaigns).
The field <Goldbach ID> is filled with the "Holen" button and then the process continues as normal:
Now the spots are assigned to the invoice and it is checked and released as usual.
In the normal list box of incoming invoices, you can then look in a new column <Imp./Man.> to see whether an invoice has been imported or entered manually:
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